If you’re writing a cleaning specification, the hard part is remembering everything. Here’s an exhaustive list of items by room, use it as a prompt, then delete what doesn’t apply.
Reception and entry
Entry doors (both sides) · door handles and push plates · entry glass · sidelight glass · entry matting · floor beneath matting · reception counter · counter front panel · visitor seating · coffee table · magazine rack · signage · intercom or buzzer panel · plant containers (exterior only) · skirtings · door frames · light fittings · security camera housings · fire extinguisher and cabinet exterior
Open plan office
Desks (clear areas) · desk edges and fronts · monitor bases · monitor screens (dry microfibre only) · keyboards and mice · desk phones · task chairs, seat, back, arms · chair bases and castors · pedestal drawers (exterior) · under-desk bins · partitions and screens · partition glass · filing cabinets (tops and fronts) · shelving · window sills · window frames · blinds · skirtings · power outlets and switch plates · cable trays (visible) · carpet (open areas) · carpet edges · carpet under desks · hard floor · air vents · light fittings · wall marks
Meeting rooms
Table top · table legs and base · chairs, seat, back, arms · chair castors · whiteboard · whiteboard tray and markers · TV or display screen · AV remotes and control panels · videoconference equipment · cables and connection points · credenza or sideboard · internal glass · door glass · blinds · carpet · bin · wall marks around light switches
Kitchen and breakout
Benchtops · splashback · sink · plughole and drain · tapware · dish rack · dishwasher exterior · dishwasher interior seal and filter · fridge exterior · fridge handles · fridge interior · freezer · microwave interior · microwave turntable · microwave exterior · oven (if present) · kettle and jug · toaster and crumb tray · coffee machine exterior and drip tray · water cooler or filter tap · cupboard doors · cupboard handles · cupboard interiors · drawers · tables · chairs · bins · bin lids · bin interiors · recycling stations · floor · skirtings · extractor or rangehood · window · blind
Bathrooms
Toilet bowl (inside and out) · toilet seat (both sides) · toilet hinges · toilet base and pedestal · cistern · flush button or handle · urinals · urinal drains · basins · basin overflow · tapware · basin surround and vanity · mirrors · mirror edges · soap dispensers · paper towel dispensers · hand dryers · toilet roll holders · sanitary bins · rubbish bins · partitions (both sides) · partition feet · door handles and locks · coat hooks · baby change table · grab rails · tiles · grout · floor · floor drains · skirtings · extractor grille · light fittings · ceiling vents
Stairwells and corridors
Handrails · balustrades · stair treads · stair nosings · landings · corridor floors · skirtings · doors and frames · fire door signage · light fittings · emergency exit signage (dusting only) · wall marks
Storage, print and utility
Printer and copier exteriors · print station bench · paper storage shelving · stationery cupboard · server room exterior (never inside without permission) · comms cabinet exterior · cleaner’s cupboard · mop sink · waste and recycling store · exterior bin area
Exterior (if in scope)
Entry paving · door mats · cobwebs at eaves and entries · signage · exterior glass · ashtray or butt bin · bin store · car park litter
How to use this
Walk the building with this list open. For each area, tick what exists, then assign a frequency to each. Anything you don’t tick, put in an explicit exclusions list, the tasks nobody wrote down are the ones that cause arguments six months in.
Then read how to write a cleaning specification for the structure to put it in.