Print this, laminate it, put it in the cleaner’s cupboard. It’s laid out to be worked through in order, top to bottom, rather than read.
Tip: print at A4 landscape, two pages. The contract checklist guide is formatted the same way and prints straight from your browser.
☐ BATHROOMS, every visit
☐ Restock toilet paper to full, plus spare ☐ Top up hand soap ☐ Restock paper towels ☐ Empty bins, replace liners ☐ Clean mirrors streak-free (check at an angle) ☐ Clean basins, taps, vanity, splashback ☐ Clear plughole ☐ Clean partitions and doors, both sides ☐ Sanitise handles, locks, coat hooks ☐ Clean toilets inside and out ☐ Clean under the seat and hinges ☐ Clean pedestal, base and behind the pan ☐ Clean urinals and drains ☐ Sweep floor ☐ Mop floor, corners, behind pans, around partition feet ☐ Check and clear floor drain ☐ Place wet floor sign, remove when dry
☐ KITCHEN, every visit
☐ Clean benches and splashback ☐ Clean sink, taps, plughole ☐ Wipe under kettle, toaster, coffee machine ☐ Empty toaster crumb tray ☐ Clean microwave interior and turntable ☐ Wipe appliance exteriors and handles ☐ Wipe fridge front, handles and top ☐ Empty dishwasher if run ☐ Wipe tables and chairs ☐ Empty bin, replace liner, wipe lid ☐ Empty recycling ☐ Remove food waste from building ☐ Sweep and mop floor including kick boards
☐ OFFICE AREAS, every visit
☐ Empty all bins, replace liners ☐ Wipe desks where clear of papers ☐ Vacuum high-traffic carpet ☐ Mop hard floors ☐ Reset meeting rooms, wipe tables ☐ Clean whiteboards if marked
☐ RECEPTION, every visit
☐ Clean entry glass, both sides ☐ Sanitise reception counter ☐ Vacuum entry matting ☐ Wipe or vacuum seating ☐ Tidy visitor area
☐ HIGH-TOUCH, every visit
☐ Door handles and push plates ☐ Light switches ☐ Lift buttons ☐ Handrails ☐ Shared printers and copiers ☐ Kitchen appliance handles
☐ WEEKLY
☐ Full carpet vacuum, edges, corners, under desks ☐ Dust skirtings throughout ☐ Dust door frames and tops of doors ☐ Wipe window sills ☐ Clean internal glass and partitions ☐ Wash out kitchen bins ☐ Scrub bathroom tiles and grout ☐ Wipe chair bases and castors ☐ Clean stairwells ☐ Clean waste and recycling store ☐ Lift entry matting, clean beneath
☐ MONTHLY
☐ High dusting above reach ☐ Dust air vents and extractor grilles ☐ Dust light fittings ☐ Clean fridge interior ☐ Vacuum under and behind furniture ☐ Vacuum upholstered seating ☐ Wipe cupboard interiors ☐ Clean behind fridge and dishwasher ☐ Wipe signage
☐ QUARTERLY
☐ Internal windows including tracks and frames ☐ Clean blinds ☐ Carpet spot treatment ☐ Clean storage and archive areas ☐ Pressure wash exterior entry
☐ EVERY VISIT. BEFORE LEAVING
☐ All equipment returned to store ☐ Chemicals stored correctly and locked ☐ Wet floor signs collected ☐ Waste taken to store ☐ Lights off, windows closed, doors locked ☐ Alarm set ☐ Visit record completed
Making the record real
The last tick box is the one that matters. A checklist with no record is a wish list, nobody can tell in six weeks whether the monthly items ever happened.
At minimum, have the cleaner sign and date each visit. Better: photograph the completed sheet. Best: a per-task digital record with photos, which is what we provide as standard so clients can see each visit without asking anyone.